Official Privacy Notice of the University of Asia and the Pacific • Republic Act No. 10173 (Data Privacy Act of 2012)
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Privacy Notice & Compliance

The University of Asia and the Pacific (UA&P) is dedicated to protecting your personal data and ensuring full compliance with the Philippine Data Privacy Act of 2012 (R.A. 10173).

Last Updated: September 22, 2026 • Effective Immediately
01

Purpose & Privacy Commitment

The University of Asia and the Pacific (UA&P) respects your right to privacy and is committed to protecting the confidentiality, integrity, and security of all personal information entrusted to us.

This Privacy Policy outlines how UA&P collects, processes, uses, stores, and protects personal data in compliance with Republic Act No. 10173, also known as the Data Privacy Act of 2012 (DPA), its Implementing Rules and Regulations (IRR), and guidelines issued by the National Privacy Commission (NPC).

Scope: This notice applies to all students, applicants, alumni, faculty, administrative personnel, official guests, researchers, and users of UA&P digital services, websites, and campus networks.
02

Personal Data We Collect

Depending on your relation with the University, we collect personal information and sensitive personal information necessary for legitimate educational, administrative, operational, and regulatory functions:

Identifying & Contact Information

  • Full Name, Gender, Civil Status, Date of Birth
  • Personal & Official Institutional Email (@uap.asia)
  • Contact Numbers & Home/Mailing Addresses
  • Emergency Contact Person Details
  • Government-issued Identifiers (TIN, SSS, Passport, etc.)

Academic & HR Records

  • Academic History, Transcripts, Grades & Course Performance
  • Admissions Application Forms & Test Scores
  • Faculty Evaluation & Employment History
  • Disciplinary & Conduct Records
  • Scholarship & Financial Aid Records

Financial Transactions

  • Assessment Fees & Tuition Payment Histories
  • Bank Account & Billing Information
  • Official Payment Receipts & Remittances

Technical & IT Data

  • IP Addresses, MAC Addresses, Network Access Logs
  • Canvas LMS & Student Portal Usage Telemetry
  • Campus Wi-Fi authentication details
  • CCTV Footage recorded on campus grounds
03

Data Processing & Disclosure

UA&P processes your personal data primarily to perform educational services, administrative operations, fulfill legal duties, and pursue valid institutional interests.

Authorized Third-Party Sharing

UA&P does not sell, rent, or trade your personal data. We only share data under strict confidentiality obligations with:

  • Government Agencies: CHED, DepEd, BIR, SSS, PhilHealth, Pag-IBIG, NPC, and law enforcement agencies when mandated by law.
  • Authorized Cloud Service Providers: Official academic platforms.
  • Educational Partners: Partner universities for student exchange programs or joint academic ventures with prior explicit consent.
04

Data Security & Retention

We implement appropriate organizational, physical, and technical security measures (including data encryption, strict role-based access controls, and firewall defenses) to safeguard personal data against unauthorized access, loss, destruction, or disclosure.

Retention Period: Personal records are retained only for as long as required to achieve declared academic and administrative purposes or in accordance with applicable retention laws (such as National Archives guidelines). Once retention limits expire, physical and digital files are securely destroyed or permanently anonymized.

05

Your Rights as a Data Subject

In accordance with the Data Privacy Act of 2012, you hold the following rights regarding your personal data:

1. Right to Be Informed Know whether your personal data is being processed, collected, or stored.
2. Right to Access Request reasonable access to your personal information held by UA&P.
3. Right to Rectification Dispute and request correction of inaccurate, incomplete, or outdated data.
4. Right to Erasure / Blocking Request removal or blocking of data under valid statutory conditions.
5. Right to Object Object to processing where data is processed based on consent or legal interest.
6. Right to File a Complaint Lodge a complaint with UA&P's Data Privacy Officer (DPO) or the National Privacy Commission (NPC).
06

Data Protection Officer Contact

For inquiries, clarification, feedback, or exercising your statutory rights under the Data Privacy Act, please contact the UA&P Data Protection Office:

Legal Office, University of Asia and the Pacific
Pearl Drive, Ortigas Center, Pasig City, Metro Manila, Philippines 1605