Privacy
Notice
Data we collect from you
Application, attendance, or service request forms
We normally ask for your personal information such as full name, email address, contact
numbers, mailing address, ID photo, together with other relevant information through the
forms that we provide when you apply for employment or join our programs, attend events we
organize, or request for services we provide. The information we collect is used to process
the service that you wish to avail of. They would help us efficiently manage our programs or
events and effectively carry out our function as an education provider. The types of
information we request from you would vary, depending on the type of service or event that
you are interested in.
Campus presence logs
As a student, staff, or visitor of the University, we collect information using our
electronic ID system regarding your entry to and exit from the campus. We do this to enhance
the security inside the University and to provide helpful information to concerned
personnel. We also maintain video surveillance footage on strategic areas in grounds and
buildings for security monitoring and as a safety precaution.
Web cookies
When you visit our websites, your web browser will store tiny pieces of information on your
computer called cookies. Some of these cookies help the site verify who you are and take
note of your user login information to provide the essential security measures so you could
perform the corresponding actions such as commenting on articles or managing the site.
Third-party cookies for Google Analytics measure and "remember" user-interactions on our
websites. This helps us track and report website traffic and helps us optimize our online
services.
Third party involvement
We may employ third-parties to deliver some of the services on our behalf or to provide the
platforms, tools, and solutions that are essential to our services. We generally use
third-party platforms for the storage and processing of personal information. These third
parties do not assume ownership of your data as provided in their contracts under
intellectual property. Neither do they sell or share personal information placed on their
systems with other third parties, except in a few exceptional circumstances when you
explicitly request to share it or when they are required to do so by law.
Hyperlinks to other online resources
Our online services may contain links to other sites that are not operated by us. If you
click on a third party link, you will be directed to that third party's site. We strongly
advise you to review the Privacy Policy of every site you visit.
We have no control over, and assume no responsibility for the content, privacy policies or
practices of any third party sites or services.
How we use
your
personal data
All personal data collected shall be used by the University to carry out its function as an
educational institution. The data serves to manage the students' admission and registration
in
the University, their academic progress, schedules, attendance, payments, scholarship, and
other
processes relating to student administration.
Employee data are used to manage payroll, healthcare, and benefits processing. Data on
benefactors and sponsors serve to provide information on their involvement and support in
the
University's institutional initiatives and undertakings. Other data on alumni, participants,
subscribers, and guests facilitate the management of the different events and activities
organized by the University.
All personal data may also be used to facilitate the operations and improvement of other
services provided by the University to its students and staff such as health and safety,
mentoring and counselling services, computing support, and careers services.
How we
protect
your personal information
Confidentiality
Any information we collect from you is treated as personal information and with
confidentiality.
Only the data subject and the authorized representative(s) of UA&P will have access to such
personal data, for a lawful purpose. We do not share your personal information with
companies,
organizations, or individuals except in the following situations:
When you provide consent to do so. This includes student exchange or internship programs
that
would require opt-in consent from you for us to share any personal information. This may
also
include situations wherein you explicitly share information to other individuals on
communication or collaborative platforms that we provide.
With outsourced information processors. We tap third-party service providers to provide
solutions so we could improve or extend the availability and accessibility of our services.
Legal requirements. This includes meeting applicable laws or enforced regulations,
investigating
violations of the terms of service, and protection of institutional rights or those of other
individuals.
Security
We use industry-standard secure encryption in the transfer of information between computers
or
devices and our servers.
Storage & Retention
We retain your personal information only for as long as necessary in order to fulfill the
purposes for which the data was initially obtained.
the University will ensure that personal data under its custody are protected against any
accidental or unlawful destruction, alteration, and unlawful or unauthorized disclosure, as
well
as against any other unlawful use or processing. The University shall enforce and implement
appropriate security measures in storing collected personal information, depending on the
nature
of the information. All information gathered shall not be retained for a period longer than
required. After the required retention, all hard and soft files of personal information
shall be
disposed of and destroyed, through secured means.
How you can
access and control the personal information we maintain about you
You have the right to reasonable access to your personal data being processed by the
University
and dispute the inaccuracy or errors in your personal information. You also have the right
to
complain and be indemnified for any damages sustained due to inaccurate, incomplete,
outdated,
false, unlawfully obtained, or unauthorized use of personal data.
You may request for the suspension, withdrawal, blocking, removal, or destruction of your
personal information if they were processed illegally or if there are no overriding
legitimate
grounds for such processing. We will delete your personal information at your request if it
is
no longer necessary to retain them and if you withdraw your consent which formed the basis
of
your personal information processing.
You may get in touch with us using the contact details below or send an email to
privacy@uap.asia and inform us of your concerns including your contact details. You may also
fill out the
Online Request Form for this
purpose.
Changes To
This
Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by
posting
the new Privacy Policy on this page.
Your continued use of the University Sites after any change in this Privacy Policy will
constitute your acceptance of such change.
Contact
Information
For more information, queries, or complaints please contact the University Data Privacy
Office
via email.
Effective
Date
The effective date of this policy is December 6, 2018.